Method 1: Create an Email Template (.oft) in Outlook Desktop (Best Option)

This works in Outlook for Windows.

Step 1: Create the template

1. Open Outlook → click New Email

2. Write your email exactly how you want the template:

   • Subject

   • Body text

   • Signature

   • Formatting

3. Click File → Save As

4. In Save as type, choose:
   👉 Outlook Template (*.oft)

5. Save it (default folder is Templates).

Step 2: Use the template

1. In Outlook, click New Items → More Items → Choose Form

2. In “Look In”, select:
   👉 User Templates in File System

3. Select your template → Open → Edit → Send.

✅ Best for reusable, professional templates.