Date: 5/15/2026

Author: Brandon Earl 

Issue/Solution:  Below are instructions on sharing files to internal and or external users.  This is very helpful when send large files that exceed the email size limit. 










Share a OneDrive file (web version)

https://www.berkshirecc.edu/knowledge/images/share-in-onedrive-001.pnghttps://support.microsoft.com/images/en-us/660501e4-c491-41a1-b052-c62c9bb96219https://uit.stanford.edu/sites/default/files/images/2021/11/22/Step2OneDrive.png

  1. Open OneDrive

  2. Find the file or folder

    • Navigate to the item you want to share

  3. Select it

    • Click the circle checkbox next to the file/folder
      or

    • Right-click the file/folder

  4. Click “Share”

    • Choose Share from the menu

  5. Set sharing permissions

    • Click the link settings (usually says “Anyone with the link can view”)

    • Choose:

      • View (read-only)

      • Edit (can make changes)

    • Optional: set an expiration date or password (if enabled by your org)

  6. Share it

    • Enter an email address or

    • Click Copy link and paste it wherever you need

  7. Send / Done

    • Hit Send or Copy, and you’re good to go 🚀